Vendor FAQ's

Preparing for the event

What should I bring to the event?
You will need to bring your own decorations, tables, chairs, and candy or trinkets/small toys for 3,000+ children. Also, please bring scissors, tools, etc. for booth tear down. You may also need weights for decorations.

What will Fishers Parks & Recreation provide at the event?
Fishers Parks & Recreation will provide a 10’ x10’ booth space and tent with weights.

Will electricity be provided?
No electricity is available for booths during the event.

When is the Vendor Meeting?
Vendors should plan to attend the Vendor Meeting on Wednesday, October 10 from 5 - 6 p.m. at the Indiana IOT Lab (9059 Technology Lane, Fishers, IN 46038) for logistic info, set up information, and more.

How do I include a coupon in the Boo Bash Candy Bags?
Vendors can bring coupons that they would like included in 1,500 Boo Bash candy bags to the Fishers Parks & Recreation office located at 11565 Brooks School Road, Fishers, IN 46038 by October 12. Office hours are Monday, Wednesday, Friday from 8:30 a.m. to 7 p.m., and Tuesday and Thursday from 8:30 a.m. to 4:30 p.m. Coupons must offer a discount to be included in the bags.

Marketing & Promotion

How can I help promote the event?
See the Vendor Digital Toolkit for pre-crafted social media messaging around your involvement in the event. Along with social media messaging, vendors will also be listed on the Nickel Plate District app and on the Boo Bash webpage.

Where can I find the most updated event info?
The free Nickel Plate District app is your complete guide to Boo Bash! Find everything you need to know about Boo Bash at your fingertips on the App Store or on Google Play, including exclusive vendor info, promotions, alerts, and more. Download the app today!

Is there a costume contest?
Yes! Leading up to the event, the Boo Bash Digital Costume Contest invites participants to submit their photos (deadline is October 18), for voting on Fishers Parks & Recreation’s Facebook page starting on Friday, October 19. The top 5 photos with the most “likes” will win awesome prizes and be announced on social media!

What is the Boo Bash Scavenger Hunt?
The Boo Bash Scavenger Hunt is located in the Nickel Plate District app. Check in to 3 different areas while attending Boo Bash and enter the secret code (found on a yard sign around that area) for a chance to win spooktacular prizes. Interested in donating a prize for the Scavenger Hunt? Contact Kara Hall, Marketing & PR Manager for more info.

What is the event hashtag?
Tag us in your photos and videos using #FishersBooBash. We’re giving away prizes for the top 5 best photos from the event, and winners will be announced on Halloween! Also, be sure to tag us on Facebook using Fishers Parks & Recreation, on Twitter using @FishersParks, and on Instagram with @NIckelPlateDistrict.

Day of Event Logistics

What time should I arrive?
You can arrive to set up your booth any time between 8:30 a.m. - 3 p.m. Your booth must be decorated and ready to open by 4 p.m.

Where should I park?
After unloading, please park in the north Amphitheater parking lots.

Will there be street closures before/during the event?
Yes, road closures will start at 3 p.m. along Municipal Drive from North Street to Fishers Center Drive and along the Central Green to 116th Street. These closures will be in place for the duration of the event. You will be able to unload in the outside lanes and parking spots on Municipal Drive along the Central Green. Load-in must be complete before 3 p.m. (your car’s flashers must be on during load-in).

Where is first-aid located?
First-aid is located at the Fishers Parks & Recreation Tent.

Where can children pick up their treat bags?
Treat bags will be given out at the Fishers Parks & Recreation Tent to the first 1,500 children.

What should I do if I find a lost child?
All lost children should be taken to the Fishers Parks & Recreation Tent on the north side of the Central Green directly in front of City Hall.

Where is handicap parking located?
Handicap parking is located in the south Fire Dept. lot (west of City Hall), and is on a first-come, first-served basis. Please have your handicap parking pass visible, as parking attendants will direct you to the lot.

What kind of surface will tents be on?
Tents will be on pavement, so please bring weights to hold down any decorations. You will not be able to use stakes. Tent weights will be provided.

Other questions? Please contact Rebekah Thomas, Recreation Coordinator, by email or at 317-567-8568.